Application Process, Schedule, and Checklist

Submission Process

The author is responsible for submitting the primary material for the application, including the Author’s Form, a complete list of images, sources, rights requested and obtained, and costs per image, and materials from the manuscript itself. The author is also responsible for requesting and confirming submission of several components of the application from the publisher, including the Publisher’s Form and two or more reader's reports.

The author ensures all materials listed in the Checklist below are sent as separate email attachments to Beth Eifrig (receipt provided). (The publisher should submit materials listed below.)

Applications submitted solely by publishers or for production support will not be accepted. Publishers may submit an application for production costs for the same title to the Millard Meiss Publication Fund 


The single deadline for grant applications to be received at the SAH office: June 1, 2014.  Awards are made in July, and authors receive will notification of awards within four to six weeks.


All components are submitted as  PDF email attachments)

Submitted by the Author:

  • Completed Author’s Form 
  • Proof and year of PhD and current professional standing
  • Cover letter describing the importance of the work
  • Narrative description or abstract of the manuscript (2 pages maximum)
  • Complete picture list or illustration program with sources, rights requested and obtained, and costs per image as a basis for the amount requested in the grant. Only actual costs of obtaining images and rights will be considered. Associated costs such as travel, postage, etc. will not be considered.  
  • Sample photocopies of images (up to twenty)
  • Partial manuscript, including table of contents, introduction, and one or two sample chapters
  • Sample bibliography (five pages minimum; a full bibliography is preferred)
  • Author’s dated response to anonymous readers’ reports (see below for more information)

Prepared and submitted by the publisher:

To Submit

  • All materials listed in the checklist are sent as separate email attachments to Beth Eifrig (receipt provided). 

A Note about Reader’s Reports

The author requests the publisher to submit two or more detailed peer reviews of the manuscript that provide substantive, analytical evaluations of the manuscript, addressing its originality, the significance of the scholarly contribution, and the quality of the research and prose. Reader’s reports must be written by authorities on the material of the book. The author should respond to anonymous versions of these reports, clarifying how readers’ responses are incorporated into the manuscript.

Reader’s reports should be submitted by the publisher and should be anonymous to the author but signed and dated for the benefit of the jury (to be kept confidential), and they should not be more than three years old. The jury does not admit reports written by the author’s dissertation adviser or other interested parties, such as a series editor.


Questions? Contact Beth Eifrig, SAH Assistant Director of Programs, at or 312.573.1365.