If I registered for the SAH 73rd Annual International Conference in Seattle, do I need to register for the Virtual Conference?
Yes, if you previously registered for the SAH 73rd Annual International Conference in Seattle, please use our refund request form to transfer your registration to the virtual conference. Do not create a new registration. Thank you. All registration refunds/transfers must be submitted by April 22, 2020.
Those who have not submitted a refund request by April 22, 2020, will have their registration transferred to the Virtual Conference ($100) and receive a refund for the remaining balance, less an administrative fee of $50. SAH membership is non-refundable.
I didn’t get a confirmation email for my registration transfer/refund request. Did it go through?
Yes, your registration transfer/refund request went through if you used the form on the website. SAH staff will be sending out confirmations, but these have to be done manually, so please be patient with us. You can contact Beth Eifrig at firstname.lastname@example.org if you need an immediate answer.
Do I need to be a member of SAH to register for the virtual conference?
No, membership is not required; virtual conference attendance is open to all.
What is the registration cost and deadline?
Registration is $100, which will help underwrite the cost of presenting the conference virtually. Registration closes April 22, 2020. Register here.
Virtual Conference Information
What days/times are the sessions?
Paper sessions will follow the original schedule as planned for the in-person conference. All session times listed in the program are in PACIFIC DAYLIGHT TIME. View the conference schedule. (Subject to change; speakers are still confirming their participation in the virtual conference.)
What format are sessions?
Themed and open sessions include up to five papers, with each paper presentation at 18 minutes. After the presentations, there will be approximately 25 minutes for the audience to ask the speakers questions and for discussion.
Graduate Student Lightning Talks are organized into groups of five-minute presentations, followed by approximately 15 minutes for Q&A and discussion.
Will sessions be pre-recorded or live?
Sessions will feature pre-recorded presentations, preceded by a live introduction and followed by a live Q&A, where possible. We understand that speakers are located all over the world and therefore may not be able to participate in a live discussion.
Our goal is to make the virtual discussions as dynamic as possible and to offer alternative opportunities for interaction between speakers and participants. Please stay tuned as we work out these details.
How do I access sessions?
All sessions will be accessible via Zoom. Individual Zoom links will be added to each session in the online program. Only registrants will have access to sessions; you will be asked to enter your name and email when joining a new session.
Will I be able to move from session to session during the conference?
Yes, you will be able to move from session to session as you would during the in-person conference. Each session will have its own Zoom link, and you will need to enter your name and email when joining a new session.
Will the sessions be open to the public?
Only those who have registered for the virtual conference will have access to the paper sessions.
Will the conference include programs that are open to the public?
Yes, SAH is planning to make additional programs open to the public. These include the State of SAH Address, the Introductory Address, and the Eduard F. Sekler Talk by Mabel O. Wilson, which will be available beginning Wednesday, April 29. Roundtables will also be presented virtually and will be scheduled throughout May. More information will be available at a later date.
Will the sessions be recorded for post-conference viewing?
Our hope is to provide conference registrants with access to recorded presentations for a limited time (30 days) after the conference. Providing conference registrants with post-conference access to recordings would allow for much broader participation since not everyone will be able to join the live virtual conference, and it would also give registrants the unique opportunity to hear a multitude of papers at their convenience.
SAH needs to secure permission from speakers before granting access to their recorded talks, so post-conference availability will be determined by individual speakers on a case-by-case basis. We are still working out the details and hope to have more information available soon.
What is SAH's social media policy?
Conference papers/presentations may not be shared on social media, photographed, recorded, or otherwise disseminated unless the speaker otherwise specifies. All presentations are assumed to be off the record. Attendees are expected to respect this policy and act accordingly.
What is SAH’s personal conduct policy?
SAH’s Personal Conduct Policy for in-person meetings still applies to the virtual conference.
In summary, all participants will conduct themselves in a professional manner that is welcoming to all and free from any form of discrimination, harassment, or retaliation. SAH is committed to providing a safe, productive, and welcoming environment for all meeting participants and SAH staff. Participants will treat each other with respect and consideration to create a collegial, inclusive, and professional environment. Retaliation for complaints of inappropriate conduct will not be tolerated.
For Speakers & Session Chairs
What is my role as a session chair?
Session chairs must ensure that all of their speakers submit their papers and recorded video presentations by April 12. Chairs are expected to review all recorded presentations in their session and ensure that the audio and video are clear and that the speaker did not go over the allotted time (18 minutes for themed sessions; 5 minutes for GSLTS).
During the virtual conference, the session chair is expected to introduce the session and facilitate the Q&A and discussion that follows the presentations. An SAH staff member will be participating in the session and available to assist with technological or connectivity issues.
The details are still be worked out, but all session chairs will be instructed on how to run their session via Zoom. Each session will do a practice “dress rehearsal” virtual meeting prior to the conference to ensure that chairs and speakers are comfortable using the Zoom platform.
What should session chairs expect from speakers?
Speakers should have submitted papers to chairs by March 3. Presenters will be required to submit their recorded video presentations to SAH by April 12.
Are there any exceptions to the requirement to pre-record my presentation?
No, there are no exceptions. All speakers must submit their pre-recorded presentations (voice over slides) by April 12.
Pre-recording the talks helps protect against internet connectivity issues and other technical issues during the live virtual session and helps ensure participants do not go over their time limit. In addition, by pre-recording your talk, you will have the opportunity to fine tune your presentation and re-record if necessary. (Not having to give a live presentation also takes some of the pressure off!)
Sessions will include a live introduction and a live Q&A, where possible. We understand that speakers are located all over the world and therefore may not be able to participate in a live discussion due to time differences.
Our goal is to make conference discussions as dynamic and inclusive as possible, and we are exploring alternate opportunities for interaction and engagement between speakers and participants. Please stay tuned.
Will I be able to opt out of having my presentation made available to registrants after the live conference?
Yes, you will be able to opt out of post-conference access to your presentation. SAH will only make available those presentations that we have been granted explicit permission to share.
Will registrants be able to download and save post-conference recordings?
No. We are looking into a solution that would prohibit conference recordings from being downloaded.
When will we see the video presentation logistics and process of submission?
SAH is currently testing the process document that will be provided to all speakers and session chairs. We need refine this before we can release it to you all and are aiming to share this document by March 27.
What should I be doing now while I wait for SAH to finalize details for the virtual conference?
- Submit your registration transfer or refund request (if you haven’t already done so) using the online form. The deadline for speakers and session chairs is March 31. SAH needs to know who will be participating in the virtual conference, and the sooner you notify us the better. We appreciate your cooperation.
- Prepare your PowerPoint or Keynote presentation so it is ready to go when you get the recording instructions from SAH.
- Mark April 12 on your calendar. You will be required to submit your recorded presentation and a PDF of your paper to SAH no later than April 12.