How We Collect Your Information
Information You Provide
SAH collects personal data you provide to us when you interact with products and services on our website, for example, when you join SAH or renew your membership, sign up to receive emails, register for an event, make an online donation, apply for a fellowship or award, create a nonmember account, submit content to our website, or update your profile. This information may include your name, email address, telephone number, address, affiliation, job title, and other information you submit to us.
We may log Internet Protocol (IP) addresses, your browser name, operating system, and other similar information. We may use this information in an aggregate fashion to track access to the website, traffic patterns, and related site information to Google Analytics to understand how our audience uses our website and evaluate the performance of our marketing, content, and products. Users who do not want their data collected with Google Analytics can install the Google Analytics Opt-out Browser Add-on. See “How Google uses information from sites or apps that use our services.”
SAH sends marketing communications through a third-party vendor (Higher Logic) that provides us with email analytics such as delivery, bounce, open, click, and unsubscribe rates. The system uses tracking technologies that collect information such as your browser type, your operating system, pages you visit on our website, links you click, and other data. We use this information for the purpose of evaluating your engagement with our communications and to provide you with relevant messages tailored to your interests. We offer our email recipients the opportunity to opt-out of further communications in every email. If you want to stop receiving our emails, please contact firstname.lastname@example.org.
Registration Data and Online Forms
You may be required to create an account and/or complete an online registration form on our website when accessing some of our services, such as joining our email list, applying for a fellowship, submitting a paper abstract or session proposal, or registering for our annual conference. The information we collect is stored online in a secure content management system.
If you are presenting a paper at the SAH Annual International Conference, the paper abstract you submitted will be published online and be included in a print book of abstracts that is available for purchase by conference attendees. SAH provides annual conference registrants with an attendee roster, which includes personal information such as name, affiliation, and address. We offer you the opportunity to opt out of appearing in the attendee roster when you register for the conference.
SAH does not store credit card account information provided by its members and customers. For credit card transactions, we use Secure Socket Layer (SSL) encryption technology to transmit personally identifiable information to our server.
Third-Party Vendors and Service Providers
- MemberSuite – We use MemberSuite’s association management software (AMS) to maintain member records and nonmember account information, collect fellowship and award applications, and collect registration data and payment information.
- Higher Logic – We use Higher Logic’s Informz email marketing automation system to communicate with our members and subscribers.
- Google Analytics – We use Google Analytics to track website analytics, user demographics, and behavior on the website, which allows us to understand how visitors use the site and to improve the functionality of the site.
SAH is not responsible for the use of any personal information that you provide to other sites accessible through our site, as such use is not subject to our control and is governed by the privacy policies and terms of service on those websites.
When linking to or accessing our website or information on or through Facebook, Twitter, LinkedIn, Instagram, and other social media, your activities are subject to the Terms of Service, User’s Agreement and other terms and conditions imposed by that social media provider.
How We Use Your Personal Information
Provide You with Services and Products
We use your personal data to provide you with services and products related to:
- Your membership processing and renewal
- Your access to member benefits such as JSAH and SAH Commons
- Events and conferences you attend
- Fellowships, grants, and awards you apply to
As a benefit of membership, SAH provides current members with access to a member directory for the purpose of professional networking. If you are a current member, the member directory includes your full name and email address by default. It will also include your affiliation(s), areas of interest, and website if you fill these fields out in your member profile. We offer you the opportunity to opt out of appearing in the member directory when you join or renew your membership and through the member portal. Please email email@example.com if you would like to opt out of appearing in the member directory.
Mailing List Rentals/Exchanges
On occasion, SAH exchanges or sells membership postal mailing lists with third-party organizations for one-time use. Such exchanges are for the purpose of offering products and services of relevant interest to our members. This information includes names, job titles, affiliations, and mailing addresses. We do not exchange or sell email addresses or other personal data. SAH makes every attempt to work with companies and organizations with current GDPR compliant policies in place.
An opt-out box appears on online registration and membership forms that allows you to request that SAH refrain from disclosing the data it collects to third parties. Please contact us at firstname.lastname@example.org if you would like to be excluded from any list rentals or exchanges.
EU Users – Your Data Protection Rights under GDPR
This section applies to residents of the European Union (EU) and European economic area users. The General Data Protection Regulation, effective May 25, 2018, requires that certain information and certain rights be provided EU residents, as follows.
How to exercise your rights
If you reside in the European Economic Area, you have certain rights to the personal information that we have collected about you. To exercise your rights to your personal information, please contact us at email@example.com. We will respond to reasonable requests as soon as practicable. You have the following rights:
Right to Access – You have the right to ask us for access to the personal information we have on file for you and related information on its processing.
Right to Correction – You have the right to ask us to correct any information you believe is inaccurate. You also have the right to ask us to complete the information you believe is incomplete.
Right to Erasure – You have the right to ask us to delete your personal information. This right may be exercised, among other times: when your personal data is no longer necessary for the purposes for which it was collected; when you withdraw content of processing and where there is no legal ground for processing; when you object to processing and there are no legitimate grounds for processing; or when your personal data has been unlawfully processed.
Right to Restriction of Processing – You have the right to ask us to restrict the processing of your personal data, under certain circumstances, such as: when the accuracy of your personal information is contested or when the processing is unlawful and you oppose the erasure of your personal data and request the restriction of data instead.
Right to Object – You have the right to object to our processing of your personal data, under certain conditions.
Right to Data Portability – You have the right to receive the personal information that you have provided to us and ask us to transfer the data that we have collected to another organization or directly to you.
Right to Lodge a Complaint before the Data Protection Authority – We encourage you to contact us directly and allow us to work with you to address concerns. Nevertheless, you have the right to lodge a complaint if you consider that the processing of your personal information infringes applicable data protection laws.
California and Canadian Users
Under California’s “Shine The Light” law, California residents may opt-out of the disclosure of personal information to third parties and for the third parties’ direct marketing purposes. California residents have the right to request the names and addresses of third parties who have received their personal information and the categories of personal information shared. Canadian residents also have certain right to know how their information is shared with third parties for direct marketing purposes. To make such a request or to opt-out of the sharing of your personal information with third parties for marketing purposes, please contact us at firstname.lastname@example.org.
How to Contact Us
Last Updated: August 3, 2021